Support Services

Director Terri Motley

Director Terri MotleyThe Support Services Division of the Sangamon County Sheriff's Office processes SCSO Records including the receipt, merge, distribution, and classification of case files.  Sheriff Sales of forfeited property are coordinated by the Support Services Division as are also, Civil Process Service and administration of the Freedom of Information Act.   Records personnel maintain arrest jackets, conduct criminal history checks, process expungement and sealing orders, enter traffic citation and traffic crash reports and enforce the records retention policy. Support Service personnel enter and distribute warrants, orders of protection and civil no contact orders, and schedule Orders to Vacate.  Freedom of Information Act requests are also processed through this Division.

Civil Process

Sangamon County has adopted a flat fee of $50.00 each for service of civil papers. 

When the Civil Papers are received they are placed into our data entry system and then forwarded to the Deputies for delivery/service.

Regarding the Service of Civil Papers:

Our office requires two copies of the summons and one copy of the complaint.  Please include a self-addressed stamped envelope for return of service.

If you have questions as to the status of a Civil Paper you have at the Sangamon County Sheriff’s Office for service, please be advised of the following information:

Please do not call about the service of the civil paper prior to a week before the paper expires. When you do call, please do so between 8:30 and 4:30 p.m. at 217-753-6875.

The Sangamon County Sheriff’s Office will *NOT ACCEPT* any papers for service by our office that are brought to us with less than TEN (10) business days available for service.

*Exception to this would be Orders of Protection*.

Eviction Procedures and Landlord/Plaintiff Responsibilities

Sangamon County has adopted a flat fee for Evictions $100.00 and Replevins $50.00.

  1. In Sangamon County, the Sheriff’s Office is the ONLY police agency that are designated to enforce a court-ordered, “Order to Vacate”, unless otherwise ordered by the Court.  Our main function when assisting with an Order to Vacate is to prevent breaches of the peace.
  2. Upon receiving the “Order to Vacate” from the court, the Landlord/Plaintiff should IMMEDIATELY bring the court order to the Sangamon County Sheriff’s Office to schedule a date and time for the physical eviction.  Upon scheduling the eviction, the Sheriff’s Office will send a courtesy postcard to the Defendant advising them of the up and coming Eviction.
  3. There will be no refunds once an eviction is scheduled.  If you must reschedule, you will have to pay again.
  4. Sheriff’s Office personnel will meet the Landlord/Plaintiff or their appointed representative at the residence at the date and time appointed.
  6. In the event Sheriff’s personnel believe that the residence may be a health hazard, the Sangamon County Department of Public Health will be contacted to response to the scene to determine if the residence may be safely entered.
  7. Sheriff’s personnel will remove all persons ordered evicted from the premise, and will conduct a walk-through of the premises for removal of weapons, illegal drugs or other contraband.
  8. Upon completion of the eviction, Sheriff’s personnel will tender possession of the real property to the plaintiff or the plaintiff’s representative and post a copy of the Order to Vacate on the door.
  9. Sheriff’s personnel do not remove property other than that described in item 7.   Please consult your personal Attorney on your responsibilities regarding the Defendants possessions that have been left in the premise.  
  10. Pursuant to 735 ILCS 5/9-209 the enforcement of the Order to Vacate will not be hindered by the Defendants claim that rent has been paid.
  11. The Sheriff’s Office cannot give legal advice.  If you have questions you should consult your Attorney.
  12. The Sangamon County Sheriff’s Office is not responsible for any stolen or damaged property.

Information for papers to be served on the Illinois Director of Insurance and the Illinois Secretary of State

Director of Insurance

The plaintiff should provide one original summons, two copies of the summons and two complaints and a $40.00 check payable to the Director of Insurance for each defendant.

Sheriff’s Fee for service is $50.00 made payable to the Sheriff of Sangamon County.

Secretary of State

Motor Vehicle- One original summons, two copies of the summons and two complaints for each defendant.  $5.00 check to Secretary of State for each defendant. (Also, an affidavit of compliance)

Corporation Division- One original summons, two copies of the summons and two complaints for each defendant.  $10.00 check payable to Secretary of State, for each defendant.  (Also, two affidavits of compliance for service on the Secretary of State)  NOTE:  The check should be made out for $100.00 when it is a LIMITED LIABILITY PARTNERSHIP.

Sheriff's Sales

The following information pertains to the procedures to be followed and the documents necessary for the Sangamon County Sheriff’s Office to perform a Sheriff’s Sale. All documents and payment must be submitted to the Sangamon County Sheriff’s Office Records Section a minimum of three (3) working days prior to the actual sale date as follows:

The creditor must obtain an Order of Possession, signed by a Judge. (A copy of the unsigned order prior to the sale and a copy of the signed order after the sale are to be submitted to the Sheriff’s Office.)
An Order for the Sale, signed by a Judge with a date for the sale, or indicating, “date to be assigned” must be obtained by the creditor.
Proof of advertisement from a newspaper of general circulation, proving that the sale was advertised for one (1) day a week for three (3) consecutive weeks must be presented. (NOTE: advertisement must stipulate what form of payment will be accepted.)
Non-refundable fee to the Sheriff of Sangamon County in the amount of $600.00. **Fee for the Sale of unimproved real estate with a sale price of $10,000.00 or less will be $150.00.
The creditor will prepare the Sheriff’s Deed and all necessary legal documents and will be responsible for acquiring and returning the documents to the Sangamon County Circuit Clerk’s Office. (In addition to the legal description of the property, the correct address will also be listed on all documents.)
In the event that the successful bidder is a third party other than the creditor or attorney for the creditor, they will be instructed by the person conducting the sale as to the required payment(s).
Whenever a sale is conducted it will be held in the Sangamon County Board Chambers or conference room on Tuesdays at 9 a.m. (Unless other arrangements are made.)